Vacant job

Description

Do you want a key role in a growing, developing administration that makes a difference in the everyday life of Gothenburg's residents? The Sports and Associations Administration is on an exciting growth journey with more assignments, increased responsibilities, and high ambitions for the future.

Due to our current committee secretary moving on to new challenges, we are now looking for a new colleague who wants to take responsibility for and further develop a central and qualified function in the organization. As a committee secretary, you have a central role in the administration with overall responsibility for the committee process. You work closely with the head of administration, the presidium, and the politicians of the committee and serve as secretary at presidium and committee meetings.

You will belong to the newly formed unit of secretariat and communication. The secretariat function has a cross-administrative responsibility to steer, coordinate, and support the work within case management, registration, and archives. This means ensuring that cases are prepared and handled legally and uniformly, providing support for the correct handling of public documents and record-keeping, and developing and quality-assuring the archive process so that information is preserved, disposed of, and made accessible according to the law. The unit is part of the Development and Governance department, which has a strategic and coordinating function across several administrative areas. The department is responsible for IT, security, communication, environment, digitization, and secretariat.

With us, you will have the opportunity to work alongside competent and engaged colleagues, contribute to the development of modern, effective, and legally secure working methods, and help strengthen the administration's important societal mission – to make Gothenburg healthier.

Responsibilities

Your tasks include coordinating and administering matters to and from the committee and presidium, as well as ensuring a legally secure, efficient, and modern committee administration. You provide qualified support to managers and case officers in case management issues related to service statements, committee processes, and municipal law, and act as an expert and sounding board in these matters.

You are responsible for keeping guidelines, routines, and governing documents within committee and case management up to date and communicated within the organization. The role also includes monitoring the external environment and keeping the administration updated on relevant legislation, preparatory works, judgments, and guidelines.

Additionally, the role includes:

• Training case officers in case and committee management
• Participating in internal and external networks
• Working on the development of the committee process and digital working methods
• Being responsible for or participating in investigations, projects, and special assignments as needed

Qualifications

We are looking for someone who has:

• Relevant university or college education, for example in public administration, law, social sciences, or other education deemed equivalent by the employer
• Several years of experience working as a committee secretary or equivalent qualified role within public administration
• Good knowledge of municipal organization, committee processes, and public access and secrecy legislation
• Very good ability to express yourself verbally and in writing in Swedish
• Good IT skills and experience with electronic case and document management

It is an advantage if you have experience from the City of Gothenburg or another larger public organization.

As a committee secretary, you are self-driven, structured, and meticulous with a good overall perspective. You are confident in your role, have the courage to take the lead in your matters, and enjoy working closely with both politicians and civil servants. You are service-oriented, flexible, and collaborative, while also possessing strong analytical skills and a development-oriented working method. Since committee work is governed by clear deadlines, you need to be stress-resistant and have a good ability to prioritize. You share the values of the City of Gothenburg and contribute to a professional and respectful work environment.

We want sports & associations to be characterized by openness and respect for differences, and we believe that diversity and a balanced age and gender distribution contribute to developing our operations and increasing quality. The goal is for this to be reflected in all our workplaces.

Welcome with your application!

Conditions

Our work with selection and interviews may begin before the application deadline.

In this recruitment, we will not request a personal letter as an application document. Instead, you will be asked to answer a number of questions where we ask you to describe your competence in the requested area.

We at Sports & Associations offer you a job where you have the opportunity to grow and develop. You will be part of an organization that works with positive issues such as health promotion and meaningful leisure time. A good flexible working hours agreement allows both work and leisure to take place.

At the interview, you will need to present a passport/national ID/certificate of residence issued by the Tax Agency and possibly proof of residence permit if you have citizenship outside the EU/EEA. This is to ensure your identity and confirm that you have the right to work in Sweden.

When you apply for a job with us, we only accept applications via our recruitment system, in accordance with GDPR.

To those representing staffing and recruitment companies: We have already made a decision regarding the recruitment channels we wish to use for this recruitment and therefore kindly but firmly decline offers of advertising and recruitment assistance.

Welcome with your application!

About us

Our vision is to make Gothenburg healthier. We provide Gothenburg residents with the conditions for a rich and active leisure time. We manage, build, and develop sports and wellness facilities and support Gothenburg's associations through grants and other support. We are currently in an exciting development phase with several new facilities, new working methods, and more digital solutions. For more information about the administration and the City of Gothenburg, you can find here: https://goteborg.se/wps/portal/start/kommun-och-politik/kommunens-organisation/forvaltningar-och-namnder/idrotts--och-foreningsforvaltningen (https://goteborg.se/wps/portal/start/kommun-och-politik/kommunens-organisation/forvaltningar-och-namnder/idrotts--och-foreningsforvaltningen)